How to Register your company

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Company Registration can be a difficult experience owing to the complication of the forms that need to be completed and the difficulty of contacting the registrar directly, as they frequently do not answer their phones.

SwiftReg specialises in making the process of Company Registration easy. A simple break down of the steps of company registration, would be as follows

1. Capture your details
2. Pay with a Credit Card or with EFT. Our prices start at R590
3. Upload the required supporting documents

Start your Company Registration

How long does it take?

If the registrar is responding normally and there is no backlog, it takes between 3 and 5 days for you to receive your final company registration documents. This amount of time is based from the time that all required documents are available to us.

What information is required?

1. Four possible name choices. The registrar will test your first and if it fails it will try the second etc.
2. Full names of all Directors and Shareholders as per ID and ID numbers
3. Residential Addresses of the above and Postal address of the Directors
4. If you have more than 1 shareholder, then you should plan what percentage of the shares each receives

What documents are required?

1. The ID's of each of the directors. These can be photographed from your smartphone. Note new ID's require both sides of the ID.
2. The LPOA. (Limited power of attorney) This you can download off our site, or sign directly on your phone. All directors will need to sign

When could delays occur?

• If all your names are rejected as they are too close a match to other names
• If the quality of your ID is not suitable we will let you know which could delay it a bit
• Once every few years, CIPC has a change which causes backlog and becomes slow for a period.

Final Company Registration Documents

The final documents that we provide, will also include all documents as provided by the registrar, as well as share certificates in PDF format, that you can print and have your directors sign. We also provide other documents that will be useful to Banks when you choose to open an account.

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The steps to register your company?

Click here to get started

Step 1

Capture all your name options.
Please note that every page is saved directly after saving, so you the user can return later and continue. Your 'Name Options' are your choices of company names during company registration. The way that it works is that CIPC will test your first name and if it fails, or conflicts with a similar name, then they will try the second. Its a good idea to specify four very different names, as if the names are very similar, they could possibly all be rejected. In this case an extra charge is levied for us to try with another four names.

Step 2

Here we ask you for your company address and postal address. It must be within the country

Step 3

In this step you specify how many directors and shareholders you are intending to have in your company. If its just you, then you are both a director and a shareholder. There is an extra cost for more directors or shareholders above 1. Extra notes are provided here to teach you the difference between the two.

Step 4

In this step you specify all the details of your directors and shareholders. Please note that a Residential and Postal address are required for Directors as well as Cellphone number and email address.

Step 5

Before you pay we confirm your details. These are the details of your login.

Step 6

Choose your method of Payment, whether CC or EFT

Step 7

Upload your documents : The ID's and LPOA which is signed by the directors.

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What are the official documents for Company Registration

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Although it is useful to know about these forms, its so much easier using us to register your company for you. Its quick, easy and painless.

The Company Registration Forms

The following is a list of the more important CIPC forms which you need to familiarise yourself with:

Name application forms for company registration:

1.       CoR 9.1 Name Application. CIPC charges R50 per set of 4 names for electronic lodgements or R75 for manual lodgements. CIPC only accept manual lodgements in 2 instances:

a. for franchises where a supporting letter is required from the franchisor authorising SwiftReg to complete the name application eg. Nando’s N1 City

b.      where someone else has initiated the application and wants SwiftReg to complete the process. In this case we need an extra letter giving us authority to do this. There is an example on our website.

2.       CoR 9.4 Name Approval confirmation notice which is valid for 6 months

3.       CoR 9.5 Name Rejection which is notice refusing name reservation of registration. The client must supply 4 new names and we charge them another R150

Company Formation Documents:

1.       CoR 14.1 Notice of Incorporation – Application form to appoint the new directors

a.       CoR 15.1 A Memorandum of Incorporation - (Short Form) Pty Ltd

b.      CoR 15.1 C Memorandum of Incorporation - (Short form) NPC without members

2.       CoR 14.3 Registration Certificate – Competed document (No shareholder information is displayed)

3.       CoR 14.2 Notice rejecting a Notice of Incorporation

Other Company registration documents:

1.       CoR 15.2 Notice of amendment of Memorandum of Incorporation – used for name changes

2.       CoR 18.1 Application to convert a Close Corporation to a (Pty) Ltd

3.       CoR 39 Notice of change of Company Directors

Documents from CIPC used in Company Registration

The Companies and Intellectual Property Commission (CIPC) is a regulatory body responsible for registering companies, intellectual property, and other business entities in South Africa. The CIPC uses several documents to process different types of registrations.

For company registrations, the CIPC requires the completion of a CoR14.1 form, which is also known as the "Application for Company Registration." This form contains important information such as the company name, registered address, share capital, and details of the directors and shareholders. The CIPC uses this information to create a new company in their database and issue a certificate of incorporation to the company.

In addition to the CoR14.1 form, the CIPC also requires a Memorandum of Incorporation (MOI). The MOI is a legal document that outlines the rules and regulations governing the company's internal affairs. The MOI must comply with the Companies Act of 2008, and it must be signed by all of the initial shareholders of the company. The CIPC uses the MOI to ensure that the company is established according to the law and that the shareholders have agreed to the company's internal rules.

The purpose of an MOI

The purpose of a MOI is to establish the rights, duties, and responsibilities of the company's shareholders, directors, and officers, and to provide a framework for the company's operations and decision-making processes. The MOI sets out the rules that govern how the company will be managed, how decisions will be made, and how disputes will be resolved. It also sets out the company's objectives, and any limitations or restrictions on its activities.

The MOI typically includes the following information:

• The company's name, registered address, and registration number
  
• The company's objectives and any limitations on its activities
• The rights, duties, and responsibilities of the company's shareholders, directors, and officers
• The company's share capital, including the number of shares, their value, and any restrictions on their transferability
• The procedures for issuing and transferring shares
• The rules for convening and conducting meetings of shareholders and directors
• The procedures for making decisions and taking actions, including any special majorities required for certain decisions
• The procedures for resolving disputes between shareholders, directors, or between the company and its stakeholders
• The MOI plays an important role in ensuring that the company operates in a transparent and accountable manner and that the interests of all stakeholders are protected. It provides clarity on the rights and responsibilities of shareholders, directors, and officers, and establishes clear procedures for decision-making and dispute resolution. The MOI also ensures that the company operates within the legal framework set out by the Companies Act, and that it complies with any other relevant regulations and laws.

Overall, the MOI is a critical document for any company registered in South Africa, and it plays an essential role in governing the company's internal affairs and ensuring its long-term success.